Speaker Agreement Process

Introduction

 This process is used for proposed agreements with individuals and business entities for the services of speakers.  If the individual speaker is currently an employee of any campus or unit of the University of Missouri, payment for speaking services is to be made through the University payroll system and the process described below does not apply. 

For the services of entertainers, performing groups and associated agencies, (see Process for Performance Agreement).

 For the services of teachers, instructors and lecturers, (see Process for an Independent/Consultant).

Note:  A fully executed contract must be in place before the speeches are delivered. 

  Description (For graphic, see Process Flowchart)

Step 1 – Originating department furnishes information regarding the proposed services online at  ( submitinformationforagreementspeaker.mst.edu ) and electronically transmits to Business Services. 

 Step 2 – If grant or contract funds are to be used, Business Services electronically sends information to Vice Provost for Research.   If not approved by Vice Provost for Research, notification via Business Services is made to originating department.  If other funds are being used or Vice Provost for Research approves proposed grant/contract paid services, Business Services prepares a speaker agreement, signs and returns to the originating department.

 Step 3 – For tracking purposes, the signed agreements are logged by Business Services before they are sent to the to the originating department.

 Step 4– Originating department sends/gives the contact to the speaker for his/her review and authorized signature.

 Step 5 – Speaker retains a copy and returns a fully executed agreement to originating department which retains it according to the University’s record retention policies as the University’s official copy.  If grant or contract funds are used for payment for the speaking services, the originating department sends one photocopy of the fully executed contract to the campus Sponsored Programs Office.  Originating department supplies a photocopy with voucher for payment.

 

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